Leaders are at the position not to simply delegate, but also empower the people that are under them. If one wants to have the desired results from the tasks that he gives to his employees or subordinates, then he has to make sure that he knows how to properly give instructions to them. So as someone who is in a leadership position, he has to make sure that he will begin improving instruction giving.
Now, one thing that one has to take note of is that the art of communication plays an extremely important role in instructing. One has to know how to delegate by serving as an example who knows how to make things understandable. Making instructions understandable and easy to do is the way to avoid miscommunications.
Now, if one wants to be a good leader, then one has to first start changing his mindset and stop thinking that his subordinates are expected to know things they do not know. The problem with most managers is that they expect their employees to know things that were not even taught to them yet. An example would be the jargon and the SOPs that the company has. The first step is to first stop using so much jargon and start with the training.
Second, one has to focus on training and orientation. As early as the start, leaders or bosses already have to start training the subordinates of what is to be expected of them so that they will understand instructions in the future. As stated above, do not assume that subordinates know what to do even before being oriented or trained.
One of the most effective ways to give instructions would be to break all the steps of the task. It is very important to make things very specific and very clear so that his people know exactly what to do. Also, do not rush when giving instructions as this is where a lot of miscommunication happens.
One other tip that one can do is to make sure that the instructions are written down or sent as a soft copy. A lot of managers send emails with complete instructions and have them CCd to other staff so that there is no blaming. This also helps bosses keep on check who takes responsibility for the tasks.
The last thing that one should do as a leader is to ensure that there is a culture of open communication between the leader and his subordinates. If a leader does not encourage his subordinates to ask questions, then they will not dare ask questions about instructions even if they do not understand. So make sure the subordinates are not afraid to ask questions.
If one wants to be a leader, then he cannot just think about telling people to do this and that. Instead, he has to think about communicating his ideas in a way that will make it understandable and easy to do to his subordinates. If his subordinates are able to translate his ideas into actual actions, then he has given them the right instructions and has succeeded as a leader.
Now, one thing that one has to take note of is that the art of communication plays an extremely important role in instructing. One has to know how to delegate by serving as an example who knows how to make things understandable. Making instructions understandable and easy to do is the way to avoid miscommunications.
Now, if one wants to be a good leader, then one has to first start changing his mindset and stop thinking that his subordinates are expected to know things they do not know. The problem with most managers is that they expect their employees to know things that were not even taught to them yet. An example would be the jargon and the SOPs that the company has. The first step is to first stop using so much jargon and start with the training.
Second, one has to focus on training and orientation. As early as the start, leaders or bosses already have to start training the subordinates of what is to be expected of them so that they will understand instructions in the future. As stated above, do not assume that subordinates know what to do even before being oriented or trained.
One of the most effective ways to give instructions would be to break all the steps of the task. It is very important to make things very specific and very clear so that his people know exactly what to do. Also, do not rush when giving instructions as this is where a lot of miscommunication happens.
One other tip that one can do is to make sure that the instructions are written down or sent as a soft copy. A lot of managers send emails with complete instructions and have them CCd to other staff so that there is no blaming. This also helps bosses keep on check who takes responsibility for the tasks.
The last thing that one should do as a leader is to ensure that there is a culture of open communication between the leader and his subordinates. If a leader does not encourage his subordinates to ask questions, then they will not dare ask questions about instructions even if they do not understand. So make sure the subordinates are not afraid to ask questions.
If one wants to be a leader, then he cannot just think about telling people to do this and that. Instead, he has to think about communicating his ideas in a way that will make it understandable and easy to do to his subordinates. If his subordinates are able to translate his ideas into actual actions, then he has given them the right instructions and has succeeded as a leader.
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